Your supplier sent one number.We find the other one.
Your rebate statement says what they paid you. Your purchase records say what you earned. Put the two side by side and the distance between them is the spread. We measure it line by line, and show you the clause underneath.
The first pass is free while we onboard the first ten distributors.
Where the spread opens up
Forty agreements, forty formats.
Rates, dates, which products count, what gets excluded. No two are written alike, and checking a payment means reading the agreement that produced it first.
The payment arrives short and nothing flags it.
A rebate that lands eight thousand dollars light looks exactly like one that landed correct. Nothing on the statement turns red. You catch it by subtracting, or you do not catch it.
How much rebate is riding on your statements?
Three questions, and the arithmetic shown underneath.
Everything you purchase across all your rebate agreements.
Vendors with a rebate, MDF or growth program.
Rebates you received last year divided by what you bought, if you know it. Otherwise your best guess.
You are not the only one
- 52%
- doubt they receive every rebate they earn
- 43%
- know the rebate amount earned from each manufacturer
Enable, 2024 State of Volume Rebates report for distributors, released December 2023. A software vendor’s own survey, so read it as direction and not as a measurement of you. Enable release (dated 12 December 2023) Global Trade Magazine (read 23 October 2026)
Your estimate
a year in rebate value, if your average rate applies to everything you buy
Across 40 suppliers that is about $31,250 on each agreement. Every one of those payments arrives as a figure somebody has to take on trust.
What each 1% is worth
$12,500 for every 1% of that value that arrives short.
How much of it arrived short is the one figure only your statements can give. Send one and we will tell you.
Here is the math
- Rebate value in a year$50,000,000 × 2.5%
- $1,250,000
- On each agreement$1,250,000 ÷ 40
- $31,250
- Every 1% that arrives short$1,250,000 × 1%
- $12,500
This is arithmetic on the three numbers you typed. It assumes one average rate across everything you buy, while real agreements pay different rates by supplier, move the rate at levels and leave some purchases out. It does not estimate how much arrives short, because we have not found a published figure we can source, and we will not guess one.
Their clock runs backwards. Yours runs out.
From a distribution agreement filed with the SEC, so you can open it and read the paragraph yourself. The distributor gets thirty days from the sale to claim under a promotional offer or program. In the same document the supplier can audit on seven days notice, with no time limit written into that clause, and can debit an overpayment of backend rebate claims that follows a price increase.
“All claims submitted to Cisco more than 30 days after the date of sale will be automatically rejected by Cisco and Cisco will have no liability to honor such claim.”
Yours is worded differently. Some are generous, some are worse than this one, and the only way to know which you signed is to go and look.
- You file a promotional claimthen it is rejected automatically
- 30 days
- They audit your recordsno time limit in that clause
- 7 days notice
- A price increase overpays a claimsection 7.2
- They debit you
- A rejected claimresubmit within 30 days of rejection
- One correction
From three files to a claim you can send
Five steps on made-up data, from three files to a claim with its deadline.
- The agreementAny format
What you signed
agreement-2026.pdfOn file
- The purchase exportCSV or TSV
What you bought
purchases-q2.csvOn file
- The statementCSV or TSV
What they paid
statement-q2.csvOn file
Any other format is kept on file and no rows are read from it. Save the sheet as CSV.
Every figure opens to the invoices under it and the clause it rests on.
A person reads your agreements with the software. Plain arithmetic does the math, and any figure opens to the clause and the invoices under it. Where a figure cannot be proved, the screen says so instead of printing a number.
One upload, three jobs
Your agreements, your purchases and your statements. Everything below runs on those three files, so nothing here costs you a new integration.
Collect what you earned
What you were owed and have not collected.
- Statement against purchases
- Every purchase line priced under the agreement, then set against what the statement paid, and the difference where they disagree.
- Buying group lines
- Purchases that the group settles itself can be left out of an agreement by a rule, so they do not inflate the figure.
- Claim deadline calendar
- Which claims are still inside their window, and which one closes first, counted from the date your own agreement says the window starts.
- Missing statements
- A supplier that pays quarterly and skips a quarter is invisible to a check that only looks at the statements that arrived. We count the periods that should have produced one.
- Claim packet
- Dates, amounts and the contract clause behind each one, as a PDF, an Excel schedule and a CSV.
- Claim ledger
- What you filed, what it was worth, what came back, and how long you have left. It counts the corrections your agreement allows after a rejection.
Keep what you were paid
Your agreement may let the supplier audit you, and your auditor will ask what you booked. These are the files that answer both.
- Audit file
- A dated record of every rebate you claimed and the invoices under it, exportable the day a supplier asks to audit you.
- Accrual position
- Earned to date on every agreement, with the invoices under each figure, and a year-end close your controller reviews before he decides what to book.
Stop leaving it behind
The money you never earned because a level was missed.
- Threshold alerts
- The next level on each agreement, shown while there is still time to place the order, where the arithmetic actually works out.
- Period close forecast
- At your current run rate, which rate band each agreement lands in when the period closes.
We are early. The first pass is run with a person reading your agreements alongside the software, which is why it takes days rather than minutes and why the first ten are free.
Made for distributors doing $20M to $200M.
You run a real business with a real vendor list. Checking that the money arrived should not cost you a full-time job.
Pricing, in the open
Pick the plan that matches how many direct supplier agreements you hold.
Core
$890per month
Billed yearly, excluding taxes
- Priced for direct supplier agreements
- Up to 30
- One-off setup
- $2,000
- Statement reconciliation and claim packet
- Audit file
- Your whole team
- Free read-only seat for your auditor
Standard
$1,550per month
Billed yearly, excluding taxes
- Priced for direct supplier agreements
- Up to 100
- One-off setup
- $4,000
- Statement reconciliation and claim packet
- Audit file
- Your whole team
- Free read-only seat for your auditor
Plus
$2,590per month
Billed yearly, excluding taxes
- Priced for direct supplier agreements
- Up to 250
- One-off setup
- $6,500
- Statement reconciliation and claim packet
- Audit file
- Your whole team
- Free read-only seat for your auditor
- First pass free for the first ten
- Billed yearly, shown per month
- Paying monthly costs 25% more
More than 250 direct supplier agreements: we will quote. While onboarding is hands-on, we take on a limited number of new customers each month.
In the United Kingdom the same three plans are £650 to £1,950 a month, billed yearly, excluding VAT. See the UK pricing
What this costs, next to four vendors we checked.
Every figure is quoted from the vendor’s own public page on the date shown, including the wording on their buttons.
Pages read 24 October 2026
| EnableRebate Management | VendortellVendor Rebate Management | BandRebates, SPAs and coop | Speedy LabsRebate management | SpreadjustStatement reconciliation | |
|---|---|---|---|---|---|
| Price on their own site | No price on the page we link | €69 or €249 a month at 20 contracts, billed yearly | No price on the page we link | No price on the page we link | $890 to $2,590 a month, billed yearly, excluding taxes, plus a one-off setup of $2,000 to $6,500 |
| How you start, in their words | “Get a demo” or “Take a tour” | “Start 14 days free trial” | “Book a demo” | “Book a walkthrough” | “Send one statement” |
| What it runs on | Their platform | Their platform, SAP, D365 and Oracle | Prophet 21, Eclipse, SAP and more | Their platform | Three files and no integration |
| Who it says it is for | Manufacturers, distributors and retailers | Retail, wholesale and manufacturing, among others | Distributors, buying groups and manufacturers | Foodservice distributors and buying groups | US distributors, $20M to $200M |
- Price on their own site
- No price on the page we link
- How you start, in their words
- “Get a demo” or “Take a tour”
- What it runs on
- Their platform
- Who it says it is for
- Manufacturers, distributors and retailers
- Price on their own site
- €69 or €249 a month at 20 contracts, billed yearly
- How you start, in their words
- “Start 14 days free trial”
- What it runs on
- Their platform, SAP, D365 and Oracle
- Who it says it is for
- Retail, wholesale and manufacturing, among others
- Price on their own site
- No price on the page we link
- How you start, in their words
- “Book a demo”
- What it runs on
- Prophet 21, Eclipse, SAP and more
- Who it says it is for
- Distributors, buying groups and manufacturers
- Price on their own site
- No price on the page we link
- How you start, in their words
- “Book a walkthrough”
- What it runs on
- Their platform
- Who it says it is for
- Foodservice distributors and buying groups
- Price on their own site
- $890 to $2,590 a month, billed yearly, excluding taxes, plus a one-off setup of $2,000 to $6,500
- How you start, in their words
- “Send one statement”
- What it runs on
- Three files and no integration
- Who it says it is for
- US distributors, $20M to $200M
Speedy Labs reads the contract and reconciles the buying group statement. Its page is written for foodservice distributors, it states SOC 2 Type II, and it says it is backed by Google Ventures and Y Combinator.
Band covers special pricing agreements, vendor rebates and customer rebates, and says it connects to Eclipse and Prophet 21 by API or flat file. It states SOC 2 Type II.
Vendortell’s page is the one of these four with a free trial button. Its €69 is Contract Management and its €249 adds Incentive Management, and it states SOC 2. We do not.
Vendortell prices by number of contracts, and its page opens on 20 contracts with yearly billing, which is where €69 and €249 come from. At 100 contracts the same page shows €276 and €996 a month, at 400 contracts €690 and €2,490, and paying monthly shows more again. Past 400 contracts it labels the amount “Expected price” and shows a phone number.
Ours is priced by number of direct supplier agreements, per month and billed yearly, with a one-off setup on top of the monthly price.
These are four vendors we checked, not every vendor that shows a price. incentX, for one, shows plans from $200 a month on its own pricing page, priced by annual ERP transactions.
Check them yourself: Enable · Vendortell · Band · Speedy Labs · incentX
Names and logos belong to their owners and appear only to identify each vendor. No affiliation or endorsement is implied.
Send us one statement
The agreement, one statement paid under it and the purchase export for the same period. We price every purchase line under the agreement and send back the spread, with the clause under it. Free while we onboard the first ten distributors.
Questions people ask
Because the group reports what the group calculated. AD says it makes rebate tracking painless and has a Big Four firm audit the programme yearly, and for money running through AD that is a real answer. Two things sit outside it: the agreements you negotiate directly, which the group never sees, and the arithmetic itself. The group statement and your purchase history are two separate documents, and setting them side by side against the terms they are paid under is what we do.
For one statement, once, that works, and we are not going to pretend otherwise. Our own first pass is not far from it. It stops working in month two. The statements keep arriving, every period from every supplier, and the arithmetic has to be right across thousands of invoice lines rather than plausible. A claim can be rejected, and the agreement may allow few corrections or none, so a number that looks right is not good enough. And when your supplier audits you, a conversation you had with a chatbot in March is not a record. What you are paying for is that it happens every period without you, and that there is a dated file underneath it when somebody asks.
You export the audit file. It carries every rebate you claimed, the invoices behind each one and the clause it was claimed under, with the dates they were filed. This matters more than it sounds: one agreement filed with the SEC lets the supplier audit on seven days notice, with no time limit written into that clause. Yours may say something else, and your side of that conversation is only as good as your records.
Yes, it is included in every plan. Once we have read your agreements and your purchases, knowing you are close to a better rate costs us nothing to work out, so the next level on each agreement is on the screen. We do not build the pitch on it. Money already earned and not paid is the bigger number, so that is what we lead with. The warning comes along with it.
No. Export your purchases the way you already do, as a CSV, and send the file with the statement. Your IT guy never has to get involved.
One statement, the agreement it is paid under, and the purchase export for the same period. Send the export and the statement as CSV files. The export needs invoice number, invoice date, supplier code, part number, quantity and the line total before tax, and if a column name is new to us the import names it.
Then you have a checked answer that your rebates are being paid right. The first pass is free for the first ten, so finding nothing costs you a file transfer.
This site and the app are served over HTTPS. Today the app runs on made-up sample data and we have not taken a file from any customer. We are not SOC 2 certified and we will not put a badge on this page pretending we are. Three of the four companies on the table above state it on their own pages. If your controller wants a security review first, say so and we will work through it.
Read your agreement, because the window is whatever it says. One agreement filed with the SEC gives the distributor thirty days from the date of sale to claim under a promotional program, then rejects those claims automatically, while letting the supplier audit on seven days notice with no time limit written into that clause. Which paragraph governs your money is the first thing the pass tells you.
Many of them. Volume levels priced back to dollar one, growth programs measured against last year, rebates limited to certain brands, quarterly and annual periods. Where an agreement has a term the product cannot calculate, it is left out of the figures and the screen says so instead of guessing. A deal that only exists as a handshake with your rep cannot be read at all.
All three are further along than we are, and the table above quotes what each of them says on its own pages. What we offer is a published price and a first pass you can ask for by sending one statement, without booking anything. That first pass is run with a person reading your agreements alongside the software.
Days, not weeks. A person reads your agreements alongside the software, and the first pass comes back after that. Each later statement is checked the same way.
It gives him a reconciled position on every agreement: earned, paid, and the difference, with the clause and invoices behind each figure. He decides what to book.
No. Those are claims on what you sell at an approved price and they need your sales data. This checks the rebate you were owed for buying against what arrived.
You stop by telling us, and nothing further is charged. The year you have already paid for is not refunded by default. The product downloads your agreements, purchases, statements, findings and claims as spreadsheet files.