You book the rebate long before anyone pays it.The agreement sets the number.

We total your purchases on each agreement’s own contract year and hand back earned to date, with the invoice lines under every figure.

  • The month end close
  • Earned to date
  • The rebate receivable
  • The year end true up
Send one statement

The first pass is free while we onboard the first ten distributors.

A month end journal page with one line left blank and a pencil mark beside it
Generated with AI. Not a photograph of a real place or person.

Three agreements, one buyer, three contract years

All three were filed on the same day, and 31 December falls in a different place in each one.

Sealy and Mattress FirmProduct Supply Agreement, filed 8 July 2011. Exhibit 10.14 to Mattress Firm Form S-1/A, SEC EDGAR · read 23 October 2026January to December
12 of 12months run
Simmons and Mattress FirmDealer Incentive Agreement, filed 8 July 2011. Exhibit 10.13 to Mattress Firm Form S-1/A, SEC EDGAR · read 23 October 2026June to May
7 of 12months run
Sealy and Mattress Firm, Stearns and Foster lineProduct Supply Agreement, filed 8 July 2011. Exhibit 10.16 to Mattress Firm Form S-1/A, SEC EDGAR · read 23 October 2026July to June
6 of 12months run
Transcribed, except the last column. Each span is the agreement’s own definition of its contract year, drawn by month because the three agreements start in different years. The last column is ours: how much of that year has run when the books close on 31 December.
Read the three definitions, word for word

  • Sealy and Mattress Firm

    As used herein, a “Contract Year” shall refer to the year period from January 1 to December 31 during this term.

  • Simmons and Mattress Firm

    The first “Contract Year” runs from the Effective Date and shall end one year later and each “Contract Year” thereafter shall begin on the anniversary of the Effective Date and shall end one year later.

    Its first sentence makes the agreement “effective as of June 1, 2010”, so the year it defines runs June to May.

  • Sealy and Mattress Firm, Stearns and Foster line

    As used herein, a “Contract Year” shall refer to the year period from July 1 to June 30 during any year covered by this Agreement.

We did not find a supplier agreement from an HVAC, plumbing or electrical distributor in the public filings we searched, so the paper here comes from other industries. It shows the shape of a clause. It is not evidence about your trade. The three exhibits above belong to a mattress retailer. They are here because one buyer filed three concurrent supplier agreements on a single day, which is the only place a calendar can be compared against itself with the industry, the era and the drafter all held still. How we searched

The number is an estimate, and estimates get corrected

One distributor’s own filing, and its own chief financial officer on the same line.

1.4%

of WESCO net sales came from supplier volume rebates in 2025

WESCO International, Form 10-K for 2025, supplier volume rebates note
“we did get that extra benefit in Q2 that really should have been spread out between Q1 and Q2, knowing what we know now”
David S. Schulz, Chief Financial Officer, WESCO International. Q2 2021 earnings call, 6 August 2021. WESCO International, Q2 2021 earnings call transcript, 6 August 2021 · read 23 October 2026

An electrical distributor with a full finance department booked a quarter of supplier rebates wrong and corrected it at the half year. Knowing what you know now is the whole job.

Book it against the agreement

Three files, every period, and one figure per agreement with the invoices under it.

  1. 01

    Send three files

    The agreement, one statement paid under it and the purchase export.

  2. 02

    We read the agreement

    Contract year, recognition date, rate table, product scope and exclusions.

  3. 03

    We total your purchases

    Every invoice line inside that agreement’s own year, on the date it names.

  4. 04

    You review earned to date

    One figure per agreement, with the invoice lines under each one.

The service next to this one, and the trades we work in: How a statement is checked · Supplier audits · Electrical · Plumbing · HVAC

Questions about this page

One rate becomes a figure per agreement. We total your purchases on each agreement’s own contract year, using the recognition date that agreement names, and hand back earned to date with the invoice lines under every figure. Where an agreement names no recognition date, the first pass says so and shows you the total on each basis rather than picking one for you.

That is for your auditor to say. What you get is the arithmetic and the invoice lines under each figure, so the person who books the number can show his working. At the moment the year-end close is recalculated from your files each time it is opened, and it is not frozen for review.

See it before you send anything

What it costs, which files we need and how your data is handled are answered once, in one place each: Pricing · Questions on the statement audit

Book next month against the agreement.

Send one statement and the purchase export covering the same period. We price every line under the agreement, total it on that agreement’s own year, and send back earned to date.

Send one statement

Free while we onboard the first ten distributors.